Whether it's an individual contract, a framework agreement or an extension, every detail counts. But it is precisely this multitude of agreements that makes contract management complex, time-consuming and error-prone if processes are not supported digitally. This is where proCONTRACTS comes in: the platform accompanies the entire process – long before a contract is signed. From enquiries and approvals to the creation of initial drafts to final administration, archiving and deadline monitoring. This gives you full transparency, absolute data consistency and maximum control – from the first negotiation to the last day of the term.
The diversity of tasks and the consequences of omissions or wrong decisions in these areas are good reasons for using modern, digital software solutions to support contract creation and the management of ongoing contracts.
The creation of new contracts is the first crucial moment for planning security. Risks arising from deadlines, for example, are avoided at an early stage. At this stage in particular, it is important to be able to rely on reliable source data. This means not only address data and the correct storage of contact persons, but also the verification of all contract variables. proCONTRACTS supports this by providing access to standardised modules for service descriptions.
By combining framework data with the individual clauses of a contract (such as deadlines for deliveries or rental agreements), we also avoid unnecessary effort in contract creation. At the same time, the foundation is laid for the subsequent company-wide evaluation of all contracts. This avoids expensive legal costs, as these only arise during the creation and adaptation of contract templates.
In these cases, digital contract management provides crucial support. For example, the contract data agreed in individual contracts, such as terms, responsibilities, deadlines, quantities, employees, etc., can be incorporated into the 360-degree view of all contracts – this alone usually leads to significantly greater transparency.
Adjustments to new business processes, contract types or approval structures can be made directly in the software.
proCONTRACTS adapts to your company – from small departments to international corporations.
proCONTRACTS is based on the latest technologies and can be seamlessly integrated into Microsoft Dynamics 365, for example. Other systems can be easily connected if required. proCONTRACTS ensures that your contract management works seamlessly, efficiently and is future-proof.
Your teams can start working with the new workflows immediately, without waiting for additional software developments.
Distributed documents, different filing systems or local files lead to errors, a lack of overview and inefficient processes. With proCONTRACTS, you create a single point of truth: all contracts, approvals, budgets and histories are directly accessible – at any time, for all authorised persons. All contract information is available in one central location. Responsibilities, deadlines and budget allocations can be tracked at any time. Information can be filtered, searched and used for reviews or analyses. Every action is logged. proCONTRACTS means less time spent finding and reviewing documents – more time for legal review and strategic tasks.
»I open proCONTRACTS, see everything I
need, sign and click submit – and that‘s it.
There are no more E-Mails, no more artificial folder structures
and no more local storage of documents. Everything is in one
database. In addition, all processes – including communication
– are automated.«
Philip Stern
Regional Sales Manager bei Heineken®
Which contracts do you need to terminate and when, and which ones remain valid? Which new contracts do you need to conclude to ensure that you are just as well equipped, or even better, at your new location? Taking a look at all current contracts for your location will provide clarity.
No more wasting time – paper and pencil are a thing of the past! Once a new, IT-supported contract has been drawn up, it may have to go through an approval process before it is sent out. This is where the particular strength of the connection with a modern CRM system, such as Microsoft Dynamics 365, comes into play. The individual company hierarchies, e.g. for contract approvals, are already stored there. This significantly reduces the administrative effort and at the same time ensures that the contract is processed quickly.
As soon as the signed contracts – digital or analogue – find their way back into the CRM system, the data is immediately available to everyone involved in the process. Such an addition to the CRM system therefore ensures maximum transparency in business relationships.
Ideally, digital contract creation and management solutions work hand in hand to avoid unnecessary costs. For example, the following can be avoided:
Manage, share and sign your contracts directly from your CRM
No more costs due to missed deadlines – thanks to automated reminders
Edit contracts with customers, suppliers and partners using the redlining function.
Modern evaluation tools are an essential feature of a professional contract management solution. They provide decision-makers with a 360-degree view of all contract types, conditions, terms and the respective parties involved. With the help of integrated live dashboards, all contracts can be effectively assessed throughout their entire lifecycle. In addition, the data stored in the system should be used for operational and analytical purposes and, based on this, recommendations for action should be provided. Helpful reporting functions include exporting and sharing in a preferred format or filtering by dates and deadlines.
In you create your contracts with proCONTRACTS, you benefit from holistic, contract-related communication monitoring. This allows relationships between the contracting parties to be displayed – E-Mail communication relating to the contract is recorded and assigned to it and can be included in the analysis of company-wide contracts.
»proCONTRACTS convinced us with its comprehensive functionalities, easy integration into the Dynamics 365 platform, and its adaptability to our individual requirements.«
Ignacio Fornies
CRM Manager, EMS - Electro Medical Systems GmbH
Beverage manufacturers
Breweries
Wineries
Solar plant operators
Solar parks
PV plants
Property management
Real estate management
Collecting societies
Music publishers
Rights agencies
